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Sustainability is no longer a nice-to-have in the events industry — it’s a growing expectation from participants, sponsors, and regulators alike. In this article, we break down what truly defines a “green” event and why it matters. Plus, we share three actionable steps you can take today to start creating more eco-friendly, impactful events. Small changes lead to big results — for your brand, your attendees, and the planet.

With a background in elite tennis, Nellie has learned to aim high, set clear goals, and never give up. Today, she helps her clients succeed through structured project management and digital tools — always with an ear to the market and a heart for building strong customer relationships.

Planning an event and want to make more sustainable choices—without compromising the experience? Small adjustments can make a big difference. This list gives you concrete, eco-friendly alternatives for every part of your event, from food and printed materials to transport and suppliers. Use it as a quick checklist when planning your next green event.

Sustainable event planning goes far beyond swapping plastic cups for paper ones. It’s about long-term thinking, structured processes, and transparent choices—from the initial concept to final evaluation. With the right team, clear goals, and thoughtful decisions, you can make a real difference.

Invajo proudly supported Bazaren 2025 at Stockholm Waterfront, managing check-in and badge printing for approximately 800 exhibitors as nearly 10,000 attendees explored work, education, and business opportunities.

As we reflect on our participation in Transportforum 2025, we are filled with gratitude for the opportunity to contribute to such a significant event. This year marked yet another successful collaboration, where we were honored to provide the abstract submission and review system, as well as the conference app, for VTI and Transportforum on behalf of Grand Travel. With over 1,100 professionals gathering in Linköping, the conference served as a powerful platform for knowledge exchange, networking, and exploring the future of transportation.

The World Aquatic Development Conference (WADC) 2025 has wrapped up with great success, leaving participants motivated and equipped to face the challenges of coaching, training, or competing as professional swimmers. Invajo Beyond played an important role in streamlining the event. Held in Lund, Sweden, the conference welcomed over 350 in-person participants from across the globe, alongside virtual attendees connecting through Invajo’s Virtual Platform

We’re proud to have supported the prestigious Baldergala 2024 with seamless check-in solutions, from lightning-fast name badge printing to a custom event app with real-time updates and mobile access control. Positive attendee feedback highlighted the convenience and smoothness of the process, making this gala truly unforgettable.

We’re excited to announce a game-changing update in Invajo Classic! You can now process refunds for card payments via Stripe directly within the platform. Whether it’s partial refunds for specific booking options or full refunds for entire orders, this new feature simplifies transaction management.

Last week, from November 20 to November 22, ESCAIDE 2024 took place at Munchenbryggeriet in Stockholm. We’ve had the privilege of being involved with ESCAIDE for several years, and once again, we were delighted to be a part of this important event.

Invajo’s Catrin and Lovisa attended an inspiring and important evening at the Royal Dramatic Theatre, hosted by the non-profit organization Storasyster. Read more about the evening and the essential work that Storasyster does.

Yesterday, we attended an exhibition that allowed us to experience photography beyond vision. The project aims to revolutionize the accessibility of photographs and we are so happy to have the pleasure of hosting the registration process.

QR codes are essential for streamlining event management and creating a seamless experience for organizers and attendees. Let’s dive into how you can maximize the benefits of QR codes for your events.

Lärargalan, organized by the Beata Foundation, aims to recognize the vital role of teachers and provide them with the respect and appreciation they deserve. We at Invajo are proud to be partners in this fantastic initiative.

Tom Oleson, our Senior Project Manager, had the privilege of delivering a lecture about event setup to event students at Yrkeshögskolan SKY. An excellent opportunity to share valuable insights with dedicated students.

Tom, our Senior Project Manager, shares valuable insights on what to consider when organizing large conferences. What should you focus on first? What are common mistakes to avoid? Here are key factors to keep in mind to ensure a successful event.

In late June, IUFRO was held at Stockholmsmässan. In this post, our COO, Andreas, provides insights into the event’s outcomes. Andreas, was essential in guiding IUFRO from its initial stages through to its successful completion.

This post highlights our three latest conference apps from events held in August. Discover the wide range of features and possibilities our apps offer. Each app is fully customized to align with your brand, preferences, and guidelines.

For Invajo, Kirurgveckan 2024 was an important milestone in our journey, as this marked our 10th year as a partner and provider for this prestigious conference. We are truly delighted to have had the opportunity to be part of this fantastic event once again! Our goal has always been to simplify and enhance the conference experience for both organizers and participants, and we hope our solutions have contributed to achieving this during Kirurgveckan 2024. Being able to offer these services and see them work in practice is both exciting and rewarding for us.

As a key partner in providing the conference app and abstract management system for the ISPCAN 2024 Congress, we are honored to support this important event, which focuses on preventing child abuse and neglect worldwide. The congress, held from August 18th to 21st at Uppsala Konsert & Kongress (UKK), gathered delegates from 73 countries.

Over two intensive days, more than 2,000 participants gathered in Malmö for Kommek 2024, and Invajo had the honor of being present and responsible for the entire registration process, the conference app, and check-in with badge printing. We would like to extend a big thank you to all the partners who contributed to this conference.

This weekend marks the opening of IUFRO 2024, where we are excited to be on-site, diligently supporting various key aspects behind the scenes like abstract submissions, print-on-demand badging, E-poster system and conference app. As one of the most influential congresses in its field, IUFRO 2024 attracts over 4,000 delegates from academia, government, industry, organizations, and civil society. Participants will engage in sessions, workshops, and networking opportunities aimed at advancing forestry research and practice.

The AI Nordic Powwow 2024 in Lund, organized by Skånemotor and Lund University, was a vibrant conference that brought together leading minds in artificial intelligence and technology. Invajo played a crucial role by managing registrations and providing a seamless conference app. Additionally, our 'Print on Demand' solution for participant badges and check-in streamlined the process, adding convenience and efficiency. The event was a testament to innovation and collaboration, and Invajo was honored to support and contribute to its success.

Invajo is thrilled to announce the acquisition of metaverse studio Around the Corner AB, a leader in immersive event technologies and AI. This partnership aims to revolutionize the future of meetings and events, leveraging Around the Corner's expertise in 3D environments and the metaverse. Together, we will create innovative, engaging digital experiences and cutting-edge business solutions, setting a new standard for virtual interactions.

Sara, vår projektledare och abstractspecialist, ger en översikt över abstraktsystemet och lyfter fram dess fördelar. Med sin långa erfarenhet av att hantera projekt av varierande storlek för både svenska och internationella kunder berikar Sara vårt team med en mängd expertis.

With our new resource allocation in Invajo Beyond, you can use "drag-and-drop" functionality to easily group participants and allocate resources. This could involve dividing workshop groups, creating a table seating plan, room allocation, or other types of division. Imagination sets the limits, not the system.

Effective event management is more crucial than ever for fostering connections, get knowledge, nurturing relationships and driving sales. At the heart of this success lies streamlined communication and seamless data management. That's where integrating Invajo with Salesforce can truly be a game-changer.

Tom represented Invajo at the 2024 ICCA Nordic chapter meeting last week. This year it took place in Odense, Denmark. Visit Fyn hosted and organized a very exciting gathering over three days, with a strong focus on AI, Robotics, and Sustainability.

Elevate your event page design with our newest addition: Template 3. Besides being a welcome refreshment to the feel of our pages, we also offer a couple of additional possibilities regarding content to display.

Transportforum is recognized as the largest conference in the Nordic region within the transportation sector. Me, Emelie, and Tom were present in Linköping in January where we provided on-site support regarding our abstract system, app, and digital poster screens.

Come and visit our booth at the fair "Möten och Events" in Kistamässan at 21-22 February!

Whether it's a simple Christmas lunch, a cozy breakfast, a grand celebration, or just a festive office gathering, Invajo will be your Christmas Elf here to help out!

Invajo attended Event Tech Live in London on November 15-16, providing us with an opportunity to stay in the loop on the buzzing trends in event tech across Europe. Read more about our experiences.

Experience our user-friendly page builder and build stylish landing pages without hassle. Invajo Beyond offers a great new way to design your landing pages.

Invajo Classic has undergone a delightful transformation, featuring a fresh new look with beautiful colors, rounded edges, and various enhancements, resulting in a more user-friendly and efficient experience for users to enjoy.

The concept of event management may not always be straightforward and can vary significantly from case to case. Event management may appear as a familiar term for those working within the industry, however, it's not always clear for everyone and it's definition might vary from one event to another.

Keep your email lists fresh by actively cleaning the list after a sendout. Use the built-in function to keep track of hard or soft bounces and make sure to bid those bounces farewell.

Is your job done once your participants leave your event? Far from it! This is the juncture where you craft additional value that will help you increase the ROI for your event and gain powerful insights for your next successful event.

Explore how the implementation of mandatory booking options can improve your upcoming registrations.

Hosting events in a climate-friendly way is achievable and essential. Whether you're opting for virtual, in-person, or hybrid formats, following these tips can significantly reduce the environmental impact of your event. By making conscious choices and encouraging sustainable practices, we can contribute to a more eco-friendly event landscape.

In the world of event planning, success isn't solely determined by traditional marketing methods. Let your followers on social media do most of the work. Create a buzz around your upcoming event and get a larger audience. In four easy steps, you can use the power of social media to gain higher event participation.

Logging in serves as the gateway to your journey with us, which is why we've revamped the design of our login page. Furthermore, we've introduced a multitude of handy FAQ buttons and exciting updates to the survey module.

Invajo provide abstracts system for IUFRO World Congress XXVI, with the best results in the history of IUFRO World Congress with more than 5000 received abstracts.

Our developers have been busy adding a lot of great new features to Invajo Classic. Anonymous surveys, header image settings, participant email management, and a completely new event language to name a few of the updates.

In today's business world, seminars, meetings, and events are essential for promoting your brand. Studies show that events greatly influence purchasing decisions. Besides direct impact like selling during or directly after an event, here are some effective event strategies for boosting overall sales.

Warm summer greetings from Invajo! We have loaded up for a content-rich autumn and wish you a lovely summer!

Ta sommarens event till nästa nivå. Planera aktiviteter som främjar teambuilding, kommunicera med deltagarna både före, under och efter eventet och skapa en minnesvärd upplevelse. Vi listar tips och trix som hjälper dig med ditt nästa arrangemang!

We talk about events and event management for media agencies in the magazine Resumé!

“Framtidens Lärande Väst 2023” i Karlstad. En konferens som fokuserar på hur kommuner, skolor och lärare skall lyckas med digital skolutveckling och hur forskningen kan bidra.

All good things come to an end. In the fall we are closing down our legacy platforms Memlin and the old Invajo platform.

Finally we have released the new and improved invoicing for Beyond with a tight integration of InExchange and book keeping accounts.

Effective email communication is an indispensable component of successful event management. By segmenting your audience, crafting compelling subject lines, personalizing your emails, keeping them concise, maintaining consistent branding, providing clear CTAs, and automating timely messages, you can create engaging, informative, and impactful email campaigns. Remember, each email presents an opportunity to strengthen attendee engagement, drive registrations, and ultimately deliver a memorable event experience.

On June 12-14, the conference AIDSImpact 2023 will take place in Stockholm, coordinated by the local organizer Posithiva Gruppen and using Invajo. Ensuring that HIV remains on the global agenda will require focus and determination. The theme for AIDSImpact 2023 is therefore: Power for Action Now!

The World Aquatic Development Conference 2023, hosted in Lund, Sweden, drew more than 350 participants from 26 nations. Utilizing Invajo's virtual platform for live-streamed content and a dedicated conference app, the event delivered an enriched and interactive conference experience for all attendees.

Highlights of 10 key features that every event management booking system should have. These features include the ability to handle multiple event types, customizable registration forms, integration with payment processors, real-time reporting and analytics, easy communication with attendees, and more.

I met up with our client Flokk, a furniture design company, to discuss how they have made event marketing to business clients the cornerstone of their branding strategy. By catering to specific segments of their audience, they’re able to push change within the industry, find new potential customers and network — all at the same time. Read on for a concrete list of 7 ways to create brand presence through business events.

Invajo has extensive experience with academic and medical conferences. Our COO Andreas Andersson is interviewed about what makes us special within medical conferences and our system for managing abstracts.

When you’re putting on a live event, it’s important to make sure you have the right tools for the job. That’s why we’ve put together this list of 5 technical must-have tools for planning and hosting successful webinars, and 5 ways to fill your webinar with great content, reach the right audience and engage participants. With the right equipment and planning, you’ll be able to put on a high-quality event that will impress your audience and help you stand out from the competition!