Invajo event glossary

The event industry is constantly evolving and with this glossary we hope to clarify confusing jargon and concepts. Hopefully it will make you make the most of our systems.

Breakout session

A breakout session is a smaller, focused session or workshop that takes place during a larger event. These sessions allow attendees to delve deeper into specific topics, exchange ideas, and engage in more interactive discussions.

The purpose of breakout sessions in events is to provide attendees with an opportunity to engage in more focused and interactive discussions on specific topics or themes. Breakout sessions are typically smaller, more intimate gatherings within a larger event, allowing participants to delve deeper into subjects of interest, share ideas, and collaborate with their peers.

Tips for what a breakout session can include:

  1. Topic Selection: Choose topics that are relevant to the event's theme and the interests of the attendees. Consider conducting surveys or polls beforehand to gauge participants' preferences.
  2. Expert Facilitator: Appoint a knowledgeable and engaging facilitator who can lead the discussion effectively, keep the conversation on track, and encourage participation from all attendees.
  3. Interactive Format: Design the breakout session to be interactive and engaging. Incorporate activities like group discussions, brainstorming sessions, case studies, or hands-on exercises that encourage active participation.
  4. Limited Audience Size: Keep the audience size manageable to foster a more intimate setting where participants feel comfortable sharing their insights and questions.
  5. Time Management: Allocate sufficient time for the breakout session, ensuring that there is ample opportunity for discussions and interactions without rushing through the content.
  6. Networking Opportunities: Include networking components within the breakout session, allowing attendees to connect with each other and build professional relationships.
  7. Visual Aids: Use visual aids such as slides, charts, or videos to support the facilitator's points and enhance participants' understanding of the topic.
  8. Takeaways and Action Items: Provide tangible takeaways and action items that participants can implement in their work or daily lives after the session.
  9. Follow-Up Resources: Offer additional resources or reading materials related to the topic so that participants can continue their learning and exploration after the event.
  10. Q&A Session: Reserve time for a Q&A session at the end of the breakout session, allowing attendees to seek clarification, share their perspectives, and get further insights from the facilitator.
  11. Inclusivity: Encourage diversity of thought and ensure that everyone's opinions and viewpoints are respected and valued during the breakout session.
  12. Feedback Collection: Collect feedback from participants at the end of the session to gather insights for improvement and to understand the effectiveness of the discussion.

Breakout sessions contribute to the overall success of an event by catering to diverse interests and encouraging active participation and learning among attendees. Invajo have extensive knowledge in successful event planning and break out sessions. Please reach out to learn more!